Companies Authorized to Registered Rules, 2014

In exercise of the powers conferred by sub-section (1) of section 164, sub-section (1) of section 466, section 367, and section 374 read with sub-section (1) and sub-section (2) of section 469 of the Companies Act, 2013 (18 of 2013) and in supersession of Companies (Central Government) General Rules and Forms, 1956 prescribed under the Companies Act, 1956 ) in so far as they relate to the matters covered under these rules, except as respects things done or omitted to be done before such super-session, the Central Government hereby makes the following rules.

Short title and Commencement

These rules may be called the Companies Authorized to register Rules, 2014. They shall come into existence on 1^st day of April, 2014.

Definitions

In these rules, unless the context otherwise requires-

• “Act” means the Companies Act, 2013 (18 of 2013);
• “Schedule” means the schedule annexed to these rules;
• “fees” means the fees as specified in the Companies (Registration offices and fees) Rules, 2014.
• “Form” or “e-form” means the form in the schedule to these rules which shall be used for the matter to which it relates.
• “Regional Director” means the person appointed by the Central Government in the Ministry of Corporate Affairs as a Regional Director.
• “Registrar (LLP)” means the registrar dealing with the matters relations to Limited Liability Partnership.
• “Firm” means a firm as definition section 4 of the India Partnership Act, 1932 (9 of 1932).

Words and expressions used in these rules but not defined and defined in the Act or in Companies (Specification of definitions details) Rules, 2014 shall have the meanings respectively assigned to them in the Act and said rules. For the purpose of sub-section (2) of section 366 of the Act, the provision of Chapter II relating to incorporation of company and matters incidental thereto shall be applicable mutatis mutandis for such registration. Provided that there shall be seven or more members for the purposes of registration of a company under this sub rule. A company after obtaining availability of name in terms of the provisions of section 4 of the Act, shall attach the required documents and information to the Registrar along with Form No. URC. 1 in the following manner.

For registration as a company limited by shares:

• A list showing the names, addresses and occupations of all persons named therein as members with details of shares held by them respectively, showing separately shares allotted for consideration in cash and for consideration other than cash along with the source of consideration and distinguishing, in cases where the shares are numbered, each share by its number, who on a day, bot being more than six clear days before the day of seeking registration, [were partners of the Limited Liability Partnership or Form as the case may be];
• A list showing the particulars of persons proposed as the first directors of the company, their names, including surnames or family names, the DIN, passport number (if any) with expiry date, residential addresses and their interests in other firms or bodies corporate along with their consent to act as directors of the company;
• An affidavit from each of the persons proposed as the first directors, that he is not disqualified to be a director under sub-section (1) of section 164 and that all the documents filed with the Registrar for registration of the company contain information that is correct and complete and true to the best of his knowledge and belief;
• A list containing the names and addresses of the partners of the Limited Liability Partnership or firm as the case may be.
• In case of a firm, deeds of partnership, bye laws or other instrument constituting or regulating the company and duly verified in the manner provided in sub-rule (4) and in case the deed of partnership was revised at any time in the past, copies of the principal and all subsequent deeds including the latest deed, along with the certificate of the registration issued by Registrar of firms, in case the firm is registered;
• A statement specifying the following particulars: the nominal share capital of the company and the number of shares into which it is divided; the number of shares taken and the amount paid on each share; the name of the company, with the addition of the word “Limited” or “Private Limited” as the case may require, as the last word or words thereof;
• Written Consent or no objection certificate from all the secured creditors of the applicant;
• Written consent from the majority of members whether present in person or by porxy at a general meeting agreeing for registration under this part.
• An undertaking that the proposed directors shall comply with the requirement of Indian Stamp Act, 1899 (2 of 1899) as applicable;
• A statement of assets and liabilities of the Limited Liability Partnership or the firm, as the case may be, duly certified by a chartered accountant in practice made as on a date not earlier than thirty days of the filing of form No. URC-1;
• A copy of latest income tax returns of the Limited Liability Partnership or firm as the case may be.

For registration as a company limited by guarantee or as an unlimited company:

• A list showing the names, addresses and occupations of all persons , who on a day, not being more than six clear days before the day of seeking registration, were members of the company with proof of membership;
• A list showing the particulars of persons proposed as the first directors of the company, their names, including surnames or family names, the DIN, Passport number (if any) with expiry date, residential addresses and their interests in other firms or bodies corporate along with their consent to act as directors of the company;
• An affidavit from each of the first directors, that he is not disqualified to be a director under sub-section (1) of section 164 and that all the documents filed with the Registrar for company registration contain information that is correct and complete and true to the best of his knowledge and belief.
• A list containing the names and addresses of the partners of the Limited Liability Partnership or firm as the case may be;
• A copy of instrument constituting or regulating the company and duly verified in the manner provided in the sub-rule (4) and in case the deed of partnership was revised at any time in the past, copies of principal and all the subsequent deeds including the latest deed, along with the certificate of the registration issued by the Registrar of firms if any;
• In case of a company intended to be registered as a company limited by guarantee, a copy of the resolution declaring the amount guarantee.
• Written consent or No Objection Certificate from all the secured creditors of the applicant.
• Written consent from the majority of members whether present in person or by proxy at a general meeting agreeing for registration under this part.
• An undertaking that the proposed directors shall comply with the requirements of Indian Stamp Act, 1899.
• A statement of assets and liabilities of the Limited Liability Partnership or the firm, as the case may be, duly certified by a chartered accountant in practice which is made as on a date  not earlier than thirty days of the form No. URC-1;
• A copy of latest income tax returns of the Limited Liability Partnership or firm as the case may be.
• An underlying, from all the members or partners providing that in the event of registration as a company under Part I of Chapter XXI of the Act, necessary documents or papers shall be submitted to the registering or other authority with which the company was earlier registered, for its dissolution as a firm. The list of members and directors and any other particulars relating to the company which are required to be delivered to the Registrar shall be duly verified by the declaration of any two or more proposed directors, or two or more designated partners of the Limited Liability Partnership or authorized partners of the firm as the case may be.

Obligation of companies seeking registration to make publication

For the purpose of clause (b) of section 374 of the Act, every company seeking registration under the provision of Part 1 of Chapter XXI shall punish an advertisement about company registration under the said part, seeking objections, if any within twenty one calendar days from the date of the publication of notice and the said advertisement shall be in Form No. URC.2, which shall be published. A copy of the notice, as published and the copy of the notice served on Registrar (LLP) along with proof of service shall be attached with Form No. URC. 1. The Registrar shall, after considering the application and the objections, if any, received by him within thirty days from the date of publication of advertisement, after ensuring that the company has addressed the objections, suitably decide whether the registration should or should not be granted. If the Registrar is satisfied on the basis of documents and information filed by the applicants, decides that the applicant should be registered, he shall issue a certificate of incorporation in Form No. INC.11.

Other obligations of company seeking registration

For the purpose of clause (d) of section 374 of the Act-

• Where the firm has obtained a certificate of registration under section 367, an intimation to this effect shall be given, within fifteen days of such registration to the concerned registrar of firms under which it was originally registered, along with papers for its dissolution as a firm;
• Statements of accounts, prepared not later than fifteen days preceding the date of seeking registration and certified by the Auditor together with the Audited Financial Statements of the previous year, wherever applicable shall be attached with Form No. URC. 1;
• Notice shall be given to the Registrar of firms under which it was originally registered and shall require that objections, if any to be made by such concerned registrar of firms to the registrar, shall be made within a period of twenty one days from the date of such notice, falling which it shall be presumed that they have no objection and the notice shall disclose the purpose and substance of matters in relation to objections;
• In case of the registration of Limited Liability Partnership into a company under these rules, a declaration by the said Limited Liability Partnership that it has filed all the documents which are required to be filed under the Limited Liability Partnership Act with the Registrar (LLP) and the declaration shall be attached with Form no. URC.1;
• A statement of proceedings, if any, by or against the Limited Liability Partnership or firm as the case may be which are pending in any court or any other Authority shall be attached with Form No. URC.1.

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